Job Responsibilities
• Greet visitors and direct them to the appropriate departments or individuals
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Implement and/or develop office procedures and record systems
• Manage database entry and client files
• Order and maintain supplies
• Document financial information
• Organize and distribute messages
• Make and confirm travel arrangements
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Perform routine bookkeeping tasks
• Assist with presentations and reports
Experience Requirements
Proven experience as a secretary, administrative assistant, or similar role.
Proficient in office software (e.g., MS Office Suite) and equipment.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
High level of attention to detail and accuracy.
Ability to prioritize tasks and meet deadlines.
Discretion and confidentiality in handling sensitive information.
Proactive and self-motivated with a positive attitude.
